The Barony Of al-Barran Invites All To

GRAND OUTLANDISH XXXVIII

May 25, 2011 - May 30, 2011

Fire Restrictions-       

  • NO open flame.
  • NO wood, charcoal, or any other fire source without an on/off switch.
    (this means if it can’t turn off by a switch it is NOT allowed)
  • Any fire source must be at least 18 inches above the ground.
  • Fire extinguishers, water, and/or shovels must be accessible at all times and placed near tents and kitchen areas.
  • Smoking will be confined to vehicles or YOUR tent.
  • Any action against these rules will result in being escorted off site.
  • The Autocrat, Seneschal, and Head of Security reserve the right to remove any fire source deemed unfit for use.

Parent Responsibilities-

  • Your children are Your responsibility.
  • Underage drinking will not be tolerated.

Animal Control-

  • Your animal is Your responsibility. 
  • If the animal is aggressive towards others you will be asked to remove your animal from site.
  • All pets must be leashed or caged at all times. (ORM members are exempt)
  • If any snakes are sighted please tell someone who has a radio to notify Security.

Firearms-

  • No public display of any firearm.

It does get windy at our event, so please make sure your tents are properly secured.

All calls to 911 must go through Head of Security (Lord Marcus).

Any other issues concerning security will be handle from a case to case basis.

To ensure the safety and enjoyment of this event please follow these rules.

Head of GOT Security
Lord Marcus

IN REGARDS TO YOUTH,


Due to the ever fluidic nature of the boundaries that seperate the current mediaval ages and the mundane world, there have been some changes made to the rules, regulations, and manners in which minors are governed.

Registration:

  • Youth must have all appropriate documents filled out by their parents or legal gaurdians.
  • If you are bringing a minor to the event that is not your child or legal ward:
    •  Temporary Guardians Policy and required forms   
      (new Outlands Policy, effective January 1, 2011)
      Minors may not attend events unless accompanied by a responsible adult - a parent, legal guardian, or a temporary legal guardian.  Minors must be checked in at the gate by an adult, either their parents, legal guardians (with copies of their court documents) or a “Temporary Guardian.”  Minors cannot be checked in at the gate, by other minors, even their own siblings.  Adults, who bring minors to Outlands events for whom they are not the Parent or Legal Guardian (as appointed by a court), are considered to be Temporary Guardians.
    • Temporary Guardians,
      must bring for each minor, three copies each of the following three forms      :
      1) The notarized  “Child Guardian Consent Form”,  
      2) a notarized “Medical Authorization for Minors” form,   and    
      3) the “Minor's Consent to Participate and Hold Harmless Agreement” form.  
    • Please note that all three of these forms must be signed by the youth’s parents or legal guardians in advance and their signatures on two of these forms must be notarized.   
    • If at the time of check-in at the gate, the Temporary Guardian has a current SCA blue membership card for said minor, they do not have to present the “Minor’s Consent to Participate and Hold Harmless Agreement” form.
    • The Minors Consent to Participate and Hold Harmless Agreement form will be kept at the Gate and the Temporary Guardian will keep the other two forms.   Copies of these three forms are in the back of the “Local Group’s Youth Handbook” and on this website, under forms at Minor Forms.  A local group may require more than one copy of each of these three forms for their event.
  • These forms must be in triplicate and all copies MUST be notarized so make sure to take all copies with you when you get them notarized.
  • Two copies go to the gate, one will be kept with the gate, one will be given to the Seneschal, the third copy should be kept on your person.
  • In addition to the notarized forms, the Minor Consent to Participate and Hold Harmless Agreement must be filled out and signed by either the parent/legal Guardian or the Temporary Guardian.

If all of these requirements are not met then the minor and the accompanying adult will be turned away from the event. No Exceptions Will Be Made. So please be sure to have all of your forms in order. If you have any questions about the forms or procedures or need assistance understanding them or filling them out you can contact the Autocrat (kalenvor@gmail.com) or the Seneschal (seneschal@al-barran.org). We thank you in advance.

At the event:

  • Minors should remain with their Parent/Legal Guardian/Temporary Guardian. If they are not with their guardians then the two deep rule applies.
    "For all SCA Youth Activities, a mininimum of 2 adults (at or above the age of legal majority in the state, province or country in which the activity occurs) unrelated to one another by blood, marriage or relationship, must be present. This policy does not relieve parents of their primary responsibility for the welfare and behavior of their children."

It is with regret that I announce that there will be no coordinated youth activities for this event.