GRAND OUTLANDSIH XXXVII
GENERAL MERCHANT INFORMATION
Merchant Entry:
Wednesday, May 26, 2010 8am
Site closes Monday, May 31, 2010 12pm
Greetings one and all!
Grand Outlandish XXXVII is rapidly approaching. We look forward to seeing many of you once again. The event should be well
attended and a good time for all concerned. Grand Outlandish will once again be held at Torrance County Park. The exact location on site for Merchants Row has not yet been decided, but we will keep your best interests in mind.
Attention All Merchants!!! Important New Requirement!!!
The question has been asked. The answer has been given. We all need to comply with the outcome!!!
We are sorry to announce that all merchants will need to acquire a Special Event Business Registration from the Torrance County Clerk's Office.
This
special event license is only $8.75 and must be paid directly to the county
(address on the form below).
Please print, fill out, attach your check, and
mail the form and money to the Torrance County Clerk.
You are not required to wait for this license before you send in your
Outlandish Merchant Registration, but please send us a copy of this
registration before the 15th of May, or be prepared to provide us a copy at
the Gate when you check in. We encourage to speedy attention to this matter
so that you can provide us a copy BEFORE May 15th. Thank you.
Food Merchants: If you are considering selling any food that is not
pre-packaged foods or drinks (no home-made goods) you are also required to
obtain a Temporary Food Service license from the State of New Mexico
(Temporary Food Service Application http://www.nmenv.state.nm.us/fod/Food_Program/documents/applications/temp_permit_4_7.pdf ). The cost is $25. You should present this license to us
prior to May 15th if possible but must be prepared to provide us a copy at
the Gate when you check in.
Click here for a copy of the blank Special Event Business Registration form.
Don't forget to sign and attach money!!
Click here for a sample business registration form. |
MERCHANT REGISTRATION: Merchant Registration Form
Merchant registration must be received (in my hands) no later than May 1, 2010. All merchants, their families and help that
are checking in, must pre-register and pay their site fees along with the merchant fees. Gratis: One (1) paid site fee is included
with each 15’ booth space. A 30’ booth space includes two (2) paid site fees. Everyone must still pre-register and all fees should
be sent to the Merchant Coordinator’s address below. Make all checks payable to: “SCA- Barony of al-Barran”.
- Space for Merchants Row is being calculated by the booth space only. We’d like to encourage more co-operative efforts, which seems to be quite profitable for those that have tried this in the past. Share a booth space and cost with a friend.
- Limited camping behind the booth is available for the merchant and immediate family only (no households). It is still preferable though that your camping be as ‘periodesque’ as possible to enhance the atmosphere of the event. Extra
Camping has easy access to merchant’s row.
- General Booth Fee Information: Registration forms are available in the “Forms” area of this web site, or directly here.
- It is highly recommended that all merchants be SCA members. We wish to keep our members happy, keep our jobs simpler and make Outlandish a pleasing event for those in attendance. Membership in the SCA can be handled
via the Internet from our corporate office (https://membership.sca.org/). If you use the online membership service, you
will be able to print out your membership confirmation immediately. If you choose to use regular mail or FAX, the
turnaround time from SCA, Inc. is about 3-4 weeks, plan accordingly. Membership is not a requirement, but
there is a non-member surcharge of $3 you will need to pay in addition to the merchant fee.
- Having been a merchant myself in the past, I have heard disparaging remarks about merchants only being in it for the money. I disagree! Although making our livelihood is a nice result, our main objective should be to educate fellow SCA
members to the historical significance of our wares and the appropriateness of what our goods bring to the SCA. To
that end I am asking that you please take time to make your pavilion/booth as period as possible. Please no blue plastic
tarps for your booth. We are attempting to transport our fellow members and newcomers to a place that rarely exists.
Other events require handmade items only. We are not this rigid, but do be conscientious.
- Merchants may drive to their booth space to unload, but you must move your cars/trucks/trailers as soon as possible before you take time to entirely set up. There will be a road from booth to booth, but it may be easy to block someone
in while unloading. Courtesy pays. If you need to keep your trailer at your booth, please contact me on this ahead of
time. It will need to be disguised as well as being approved by the Autocrat and the Merchant Coordinator.
- Due to lack of moisture, fire restrictions may exist. Only “on/off” cooking and lighting appliances will be allowed. You must have a fire extinguisher immediately available. Weather is not predictable midsummer, so be prepared for
anything. Please shade any Coleman lanterns so they do not blind people walking by. Smoking is permitted on the site
at this time. If you smoke, you must place ashes and butts in a container you carry away. Do not extinguish or
leave butts on the ground. A public “butt bucket” for your patrons may be a welcome sight depending on the fire
restrictions. Keep apprised of changes in the fire restrictions.
- The sale of alcohol is not permitted on the site. Live steel and other items that may be dangerous should not be sold to minors. Also, all minors (any individual under 18 years of age) under your direct supervision must also follow the safety
regulations for this event.
- Any recorded music should be low enough not to be heard outside your booth and should be limited to SCA-ish music. Live musicians are warmly welcomed. Remember, courtesy pays! Animals at merchant booths are permitted as long
as the animal is well behaved and leashed at all times. If there are any complaints, you may be asked to remove them
at the discretion of the Autocrat.
- There is no electricity or running water on the site. Portable toilets will be available. Bring your own water. Each person requires at least 1 gallon of water a day for drinking. Bring more for washing and other uses. We will have water only
for emergency use.
- Special needs? Handicapped? Please explain this on your registration form.
- FOOD sales, cooking food for give away, packaged food goods: All food sales or distribution of food in Merchants Row will require special handling or state license. Contact the Merchant Coordinator for more information.
PLEASE NOTE:
-- All merchants are required to have arrived and be set up by Thursday, May 27, 2010, by noon OR your space and fees will be
forfeited.
-- The event begins Wednesday. Merchants are welcome….nay, encouraged to arrive at 8 a.m. Wednesday morning.
-- All merchants must pre-register and pay their fees for the event when they send in their merchant registration. Everyone will
still need to stop at the gate before proceeding to set-up their booth.
-- Merchant requests MUST be received in my hand by May 1, 2010. Absolutely NO merchant sign-up after May 1st!
-- For your safety and ease of mind, event security will patrol Merchant’s Row. Theft liability is still your own.
The Autocrats and staff for Outlandish hope the event will be fun, safe, hassle free and profitable for all concerned.
Please feel free to contact Lord Randolph and Duchess Kathryn by e-mail with any difficulties you encounter.
Email: GOT_Merchants@al-barran.org
Thank you for your kind attention to these matters.
